Benefits of Long-Term Security Contracts

There are several benefits to long-term security contracts, one of which is that they avoid informal agreements that can lead to legal entanglements and operational challenges. A well-designed contract with precise terms is a formal approach, but it can also be the thing that keeps both parties clear on their expectations and obligations. Corporations, federal agencies, and retail stores can all benefit from long-term security contracts. Short-term security has its place and is an incredible tool. Still, when it is known that the need for regular security details is ongoing, a long-term contract provides protection for businesses. It ensures security providers can fulfill the terms they agree to. Deciding how disagreements about adjustments will be handled eliminates the guesswork for everyone, ensuring that things move smoothly even when challenges are being addressed. Instead of learning the hard way, let reputable security providers, like Off Duty Officers, offer comprehensive security coverage contracts for your long-term security needs.

Contracts Count

A contract is the foundation of a working agreement, and a well-designed one can make a successful working relationship. Without set terms, conditions, and boundaries, changes and needs that are not addressed ahead of time can be costly to the client and frustrating when their needs are not met. A defined set of expectations and standards related to hours worked, patrols, what is included, and how missed days and hours are handled are critical to establish before the relationship begins.

Customers want to know that if someone doesn’t show up, the security provider they are working with has it built into the contract that someone new is dispatched immediately. Additionally, it may be negotiated that dark hours are billed at a different rate. The contract may also include the expectation of the provider to be able to fulfill last-minute needs and add-ons. All these factors should be considered when companies are signing a contract for long-term security coverage.

Clearly Defined Scope of Services and Payment

High-quality private security is an investment. The contract may be with another company bidding for the contract, or it may be a direct contract with the company itself. The terms must be accurate, addressing the scope of services and payment schedules. The contract is in place to protect both the customer and the security provider. If a dispute arises, a detailed contract prevents legal battles by clearly and agreeably defining the terms between both parties. If a security company submits a bid as part of a larger project bid, those terms must be acceptable and adhere to the client's guidelines.

Staffing expectations, insurance, certifications, and other requirements may be outlined in the contract, ensuring that dispatched security officers are at the level necessary to successfully fulfill the customer's needs. If armed guards are required, or if unarmed guards would be acceptable in some capacity, those details should be included to prevent any misunderstandings or someone ill-suited for the role from showing up for duty.

Non-Negotiables in Long-Term Security Contracts

 

When considering a security contract, there are several key factors that can't be overlooked when defining the terms. These are deemed non-negotiable contract terms because if any of them are missing from the contract, problems will likely arise.

 

 

 

• The scope of services is clearly defined, including what duties are expected to be performed, what to check for, and what surveillance equipment they are to monitor and use. Basically, what is included, and what isn't. Defining this early is better throughout the life of the contract.
• The customer sets the training and qualifications to meet their specific requirements.
• Hours and rates must be plainly defined so there is no room for interpretation.
• Termination clauses must be included so that if either party ends the contract before its term, notice, penalties, and compensation are all addressed.
• Insurance and liability must be considered and included to ensure a successful and complete coverage contract for security guards.
• Payment terms and conditions, including rate adjustments, late fees, and details on how payments will be made and within what timeframe, help keep the contract moving within the terms of the agreement.

Contractual relationships can be incredibly beneficial in circumstances where long-term needs are expected and consistency is essential. Government contracts often use contracts with security providers because they know everything is laid out clearly for both parties, and every possible scenario has been outlined in the contract, so nobody has to guess how to handle a scenario when it arises. Additionally, contracts provide consistency, and many security officers consider their contract roles to be full-time employment. Companies like Off Duty Officers offer our security guards benefit package options that keep our security officers covered for insurance and provide other incentives when they take on a contract role.

When working on long-term security contracts, the contract itself is crucial to a successful and mutually beneficial working relationship. At Off Duty Officers, we aim to provide the highest level of security officers, with the skillset and dedication to excellence for our contract customers.

Contact us today to learn more about our contract security solutions. Call 844-613-0657!